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How to Write a Letter Asking for Donations in 8 Easy Steps
man writing a charity letter

How to Write a Letter Asking for Donations in 8 Easy Steps

If you have a cause that you think is worth supporting then writing a letter asking for donations is an important step. Presenting the cause and attracting the reader to your side is crucial. You cannot be vague or sound disinterested in the project. You want to raise awareness of the cause and explain the importance of your mission. So, to help you in your endeavors, we’re going to show you how to write a letter asking for donations in 8 easy steps.

How to Write a Letter Asking for Donations in 8 Steps


  • It’s important to capture the reader’s attention from the first line. Therefore, always try to personalize your letters. Write the name of the donor, address and even the donation history if it exists. This will give the impression that the letter is truly addressed to them and it was not just randomly sent. Remember to thank past donors for their contributions and remind them how necessary they are for your project to go forward
  • Try to start your letter with a bold statement or a case your charity has helped in the past. Your achievements will show how important the mission is to you and it will make a good impression on the reader. By being involved in a positive story, you can create a scene that will make the reader want to participate wholeheartedly.
  • Be sure to focus on a specific project and not overwhelm the reader with all sorts of details about all the actions you want to take. Simply describe a project that is a priority to you.


  • After the introduction, you can now describe the cause. Point out the need that has to be addressed and how your charity will do so by putting these funds to good use. Show how critical the issue is that your charity needs to start or continue its action to reduce it.
  • The next step is to make a list of the donation amounts and the results these donations will yield. It is important to show the donors how their contributions are going to impact your project for the better.
  • Make sure to also list the negative impact of not acting against the issue. By listing the downside, you will highlight the importance of their donation and how it will not go to waste. Keep in mind not to linger too much on this aspect, else your letter might sound condescending or too negative and it won’t be as effective.


  • When closing your letter, don’t forget to thank donors in advance. It’s a subtle nod that they will do the right thing and contribute to the cause.
  • You can also insert here a reminder that their help is necessary and that the impact will be so much more effective with the help of their contributions.

Final Words

Now you know how to write a letter asking for donations in 8 easy steps. A thoughtful and well-crafted letter can do so much for your charity. Always be careful when choosing your audience and establish proper donation amounts. Keep in mind that essentially you are asking a friend for help, so keep a light tone and go for it.

Image source: USAirforcesinEurope.